Grant Utilization Committee

Role & Functions of the Committee

• Provide overall supervision for the planning, utilization and monitoring of grants.
• Approve proposals for expenditure under various funding schemes (UGC, Government, University, Trust, RUSA, DST, etc.).
• Ensure financial utilization follows sanction orders, guidelines and audit norms.
• Authorize procurement, work orders, payments and utilization certificates.
• Review progress reports, expenditure statements and documentation deadlines.
• Resolve issues related to grant allocation, project implementation or compliance.
• Submit final utilization reports to funding agencies and management.
• Coordinate all activities related to grant implementation and fund utilization.
• Collect proposals from departments and verify alignment with grant objectives.
• Prepare budget allocation plans and obtain committee approval.
• Maintain records of sanctioned amounts, expenditure, bills and vouchers.
• Monitor timely purchases, project activities and documentation as per guidelines.
• Prepare utilization certificates (UC), statements of expenditure (SoE) and progress reports.
• Organize committee meetings, maintain minutes and follow-up on action items.
• Communicate with funding agencies regarding updates, queries or compliance.
• Scrutinize departmental proposals for academic relevance and eligibility under grant norms.
• Verify budget estimates, technical specifications and justification of proposed activities.
• Assist in monitoring project progress, fund usage and timely execution.
• Verify bills, receipts, purchase files and stock entries related to grant expenditure.
• Ensure adherence to procurement rules (GFR, UGC norms, State regulations).
• Assist in preparing reports, documentation and evidence for audits.
• Provide feedback for improving grant management and fund allocation strategies.
• Support finalization of UC/SoE and ensure accuracy before submission.

Scope of the Committee

• Effective, transparent and rule-based utilization of grants
• Accurate documentation, billing, procurement and audit compliance
• Support for quality academic, research and infrastructure enhancement through grants
• Timely submission of reports, UCs and progress documents